Invitation to tender: set of documents

A set of letters and documents which together handle the process of enquiry as to interest, through to submitting the invitation to tender. These documents are drawn to provide a flexible and complete framework for any business, whether in construction, manufacturing, or service provision.

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About this Invitation to tender

This single file contains the following documents required for a basic tender:

  • Pre-invitation letter with terms of invitation
  • Confidentiality agreement
  • Letter enclosing draft contract
  • Letter of invitation to tender with procedural information
  • Instructions to tenderers

This set of documents is suitable for a tender process in any industry. It is a complicated process made simple.

We do not think use for a particular industry should affect this framework. Technical material will be included by you to the extent you think appropriate. The ultimate contract will be to suit your specific purpose. However, you can probably find a template for that too at Net Lawman (see below).

The procedure we have provided is as follows:

  • You send letter of interest to your chosen list of possible tenderers. That letter incorporates your ground rules for the tender process and beyond.
  • The letter is sent in duplicate with your request for one copy to be signed and returned to you. That constitutes agreement by the tenderer to comply.
  • That first letter also sends a confidentiality agreement. You do not have to use it, but 90% of businesses will require this protection.
  • Interested parties reply, and send back signed copy of your letter of terms and signed confidentiality agreement.
  • You now send out the draft contract. You invite, but do not encourage, comments.
  • After a period of time you have specified, you send out a letter of invitation to tender against the final version of the contract you have prepared.
  • That letter also sets out how you intend to deal with the tenders and encloses a set of rules for the tenderers.

You can edit every document easily.

Your contract document

Net Lawman sells a wide range of documents which would be suitable as the basis for this tender process. Examples are:

Development and manufacturing agreement: full version; customer side

Manufacturing agreement: full version; customer side

Manufacturing agreement: short version; customer side


A set of documents that provide a complete tendering process for a large or small contract in any industry.


This document was written by a solicitor for Net Lawman. It complies with current Indian law.

IN-COMmfg09 - Invitation to tender: set of documents

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